CLEARVIEW
REGIONAL BOARD OF EDUCATION
Mullica Hill,
New Jersey
Board of
Education Regular Meeting
June 26, 2008
Call to Order:
The regular
meeting of the Clearview Regional Board of Education was held on the above date
in the Administration Building Public Meeting Room. Mr. Michael Riggs, President, called the
meeting to order at 7:30 p.m.
Statement of Public Meeting in Accordance with
the New Jersey Public Meetings Act:
It was announced that in
accordance with the Open Public Meetings Act (Chapter 231, P.L. 1975), advance
notice of this meeting has been provided by publishing written notice in the
media, posting notice at the District Administration Building and Township of
Harrison Municipal Building.
Members Present:
Mrs. Atkins, Mr. Betlejewski,
Mr. Hughes, Mr. Miller, Mr. Smith, Mr. Trifiletti, Mr. VanNoy, Mr. Wolk, Mr.
Riggs, President, Mr. Horchak, Superintendent, Mrs. Cummins, Assistant
Superintendent for Curriculum and Instruction and Mrs. Pennell, Business Administrator.
Members Absent:
None.
Flag Salute:
The Flag Salute
was said by all present.
Minutes:
Mr. Smith moved, seconded by Mr. Hughes, that the Board
of Education approve the following minutes:
a.
May
22, 2008 Worksession/Regular Meeting
b.
May
22, 2008 Executive Session
The motion was approved by a vote of 7-0-2 (Mr.
Betlejewski and Mr. Miller abstained).
Correspondence:
Mr. Horchak read
the following correspondence:
a.
A
letter to Mr. Kitchenman regarding the Inaugural Gloucester County Showcase
Boys Lacrosse Championship game.
Public Session:
The following
individuals addressed the Board of Education:
a.
Ms.
Charlotte Andrews, Parent Against Drugs, spoke to the Board regarding district
rules and policies. She also shared some
ideas to try and drive drugs out of the school; include in curriculum,
back-to-school night and poster contests.
b.
Barbara
Smith commented regarding the use of drugs by Clearview students.
c.
Mr.
Fortunato spoke to the Board regarding the Pure Pioneers website being hacked
into back in February 2008.
d.
Mrs.
Fortunato addressed the Board about the summer reading program.
e.
Mrs.
Westermann thanked the Board for the district ensemble choir.
Committee Reports
Finance
Mr. Betlejewski moved, seconded by Mr. Smith, that the Board of
Education approve the following Finance items:
Bill List:
The bill list
for payment as presented. (Attachment A)
Line Item
Transfers:
The following
line item transfers:
|
From |
To |
Amount |
|
11-000-221-104-PR-000 |
12-000-400-390-BG-000 |
$6,000.00 |
|
11-000-270-420-TR-000 |
11-000-270-503-TR-000 |
5,200.00 |
|
11-401-100-580-HS-STU |
11-401-100-590-HS-STU |
137.00 |
|
11-000-261-420M-BG-000 |
11-000-262-420-BG-000 |
725.00 |
|
11-000-217-610-CS-CST |
11-000-217-320-CS-CST |
504.00 |
|
11-000-251-104-PR-000 |
11-000-230-331-BO-BUS |
3,000.00 |
|
11-000-223-580-CO-CUR |
11-000-223-580W-CO-CUR |
259.00 |
|
11-000-213-300-BO-BUS |
11-000-216-320-BO-BUS |
4,200.00 |
|
11-190-100-420-HS-MUS |
11-190-100-590-HS-MUS |
750.00 |
|
11-000-291-220-BO-BUS |
12-000-252-730-TE-TEC |
20,000.00 |
|
11-190-100-106-PR-000 |
11-130-100-101-PR-000 |
7,800.00 |
|
11-000-221-104-PR-000 |
11-000-219-104-PR-000 |
220.00 |
|
11-190-100-580W-HS-ENG |
11-401-100-580-HS-STU |
1,250.00 |
|
11-190-100-580-MS-ENG |
11-401-100-580-HS-STU |
200.00 |
|
11-190-100-580-MS-ENG |
11-401-100-890-HS-STU |
202.00 |
|
20-250-100-300-CS-CST |
20-250-200-104-CS-CST |
2,160.00 |
|
20-250-100-300-CS-CST |
20-250-200-106-CS-CST |
2,250.00 |
|
11-402-100-100-PR-000 |
11-402-100-110-PR-000 |
870.00 |
|
11-000-230-339-BO-BUS |
11-000-230-331-BO-BUS |
675.00 |
|
11-000-261-420H-BG-000 |
11-000-262-610H-BG-000 |
7,150.00 |
|
11-000-261-420M-BG-000 |
11-000-262-610M-BG-000 |
3,480.00 |
|
11-000-240-420-BO-BUS |
11-000-240-300-BO-BUS |
375.00 |
|
20-231-200-300-CO-CUR |
20-231-200-580W-CO-CUR |
3,000.00 |
|
(Attachment B) |
|
|
Transferring
Funds as of June 30, 2008:
Transferring
funds as of June 30, 2008 in order to close the fiscal year. Transfers will be ratified at the next
scheduled meeting.
Account Reports:
The following
account reports:
a.
Athletic
Account – May 2008
b.
Student
Activities Account – May 2008
c.
Adult
School Account – May 2008
Treasurer’s
Report:
The Treasurer’s
Report for May 2008. (Attachment C)
Board
Secretary’s Report:
The Board
Secretary’s Report for May 2008. (Attachment D)
Revenue
Amounts/Sources/Certifications:
Revenue
Amounts/Sources:
RESOLVED that the Clearview Regional Board of Education recognizes the Board Secretary’s
certification, in accordance with N.J.A.C. 6A:23-2.11c2, that there are changes
in anticipated revenue amounts and revenue sources as referenced in the
resolution below:
Certification:
a.
Secretary’s
Report:
The Board Secretary’s Monthly Certification in accordance with 18A:17-36 and
18A:17-9 for the month of May 2008. The
Board Secretary certifies that no line item account has been over-expended in
violation of N.J.A.C. 6A:23-2.11c2 and that sufficient funds are available to
meet the district’s financial obligations for the remainder of the fiscal year.
b.
Board
of Education’s Certification:
The Clearview Regional Board of Education hereby certifies, pursuant to
N.J.A.C. 6A:23-2.11c4, that after review of the secretary’s monthly financial
report (appropriations section) and upon consultation with the appropriate
district official’s that to the best of our knowledge no major accounts or fund
has been over expended in violation of N.J.A.C. 6A:23-2.11b and that sufficient
funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.
Resolution for
Travel and Work Related Expenses:
Employee:
The Resolution
for Travel and Work Related Expenses:
Employee. (Attachment E)
Resolution:
The following
resolution:
WHEREAS, NJSA
18A:21-2 and NJSA 18A:7G-13 permits a Board of Education to establish and/or
deposit into certain reserve accounts at year end, and;
WHEREAS, the aforementioned statutes authorize procedures, under the authority
of the Commissioner of Education, which permit a board of education to transfer
anticipated excess current revenue or unexpended appropriations into reserve
accounts during the month of June by board resolution, and;
WHEREAS, the Clearview Regional Board of Education wishes to deposit anticipated
current year surplus in a capital reserve account at year end, and;
WHEREAS, the Clearview Regional Board of Education has determined that an
amount not to exceed $375,000 is available for such purpose of transfer;
NOW THEREFORE BE IT RESOLVED by the Clearview Regional Board of Education that
it hereby authorizes the district’s School Business Administrator to make this
transfer consistent with all applicable laws and regulations.
Contract with
E-Rate Exchange:
Renewing the
contract with E-Rate Exchange to prepare the E-Rate application for funding
years 2009/2010.
Joint Purchasing
Agreements:
The following
joint purchase agreements with the Township of Alloway Board of Education:
a.
Milk,
Juice, Dairy and Ice Cream Products