CLEARVIEW REGIONAL HIGH SCHOOL DISTRICT

Mullica Hill, New Jersey

 

Board of Education Regular Meeting

February 28, 2008

 

 

Call to Order:

 

The regular meeting of the Clearview Regional Board of Education was held on the above date in the Toscano Theatre of the Performing Arts.  Dr. Gabriel DeTolla, President, called the meeting to order at 7:30 p.m.

 

Statement of Public Meeting in Accordance with the New Jersey Public Meetings Act:

 

It was announced that in accordance with the Open Public Meetings Act (Chapter 231, P.L. 1975), advance notice of this meeting has been provided by publishing written notice in the media and posting notice at the District Administration Building.

 

Members Present:

 

Mrs. Atkins, Mr. Betlejewski, Mr. Miller, Mr. Riggs, Mr. Smith, Mr. Trifiletti, Mr. Wolk, Dr. DeTolla, President, Mr. Horchak, Superintendent, Mrs. Cummins, Assistant Superintendent for Curriculum & Instruction and Mrs. Pennell, Business Administrator.

 

Members Absent:

 

None.

 

Flag Salute:

 

The Flag Salute was said by all present.

 

Minutes:

 

Mr. Betlejewski moved, seconded by Mr. Riggs, that the Board of Education approve the following minutes:

 

·         January 17, 2008 - Worksession Meeting & Executive Session

·         January 24, 2008 - Regular Meeting and Executive Session

 

The motion was unanimously approved.

 

Adhoc Committee:

 

Mr. Betlejewski moved, seconded by Mr. Riggs, that the Board of Education approve authorizing the Superintendent to form an Ad hoc Committee with the sole purpose of evaluating and recommending improvements to the Teen PEP curriculum.  The committee will be made up of the Superintendent, Assistant Superintendent for Curriculum & Instruction, Teen PEP stakeholders as well as approximately four (4) members each from both Harrison Township and Mantua Township, who equally represent the positive and negative opinions brought forth by members of each community regarding Teen PEP.  The selection of community representation will be conducted by the Superintendent and must adhere to a fair and balanced distribution.  Selected members of the communities as well as Clearview representation must enter this challenge with an open mind, willingness to compromise and have the ability to leave any hidden agendas at the door.  The committee must meet at least on a monthly basis and be prepared to provide preliminary input to the Board of Education for consideration by June 30th of this year.  This motion is consistent with the intent of the majority of participants; including Board members, Administrators, staff members and community members, who attended the community meeting this past Tuesday evening.

 

The motion was approved by a roll call vote:

 

Yea:

Mrs. Atkins, Mr. Betlejewski, Mr. Miller, Mr. Riggs, Mr. Smith, Mr. Trifiletti, Mr. Wolk, Dr. DeTolla

Nay:

None.

 

Public Session:

 

Dr. DeTolla stated the procedures for the public to address the Board of Education regarding Teen PEP.  The public portion of the meeting began at 7:35 p.m.

 

Members of the public addressed the Board of Education regarding their feelings on the Teen Pep program.

 

The public session portion of the meeting closed at 8:45 p.m.  The Board took a 15 minutes recess.

 

Committee Reports

 

Finance

 

Mr. Betlejewski moved, seconded by Mr. Miller, that the Board of Education approve the following Finance items:

 

Bill List:

 

The bill list for payment as presented.  (Attachment A)

Line Item Transfers:

 

The following line item transfers:

 

From

To

Amount

11-000-261-420-BG-000

11-000-261-420H-BG-000

$5,000.00

11-190-100-610-HS-FOR

11-190-100-610-MS-FOR

2,000.00

11-000-230-339-BO-BUS

11-000-230-332-BO-BUS

400.00

11-190-100-610-BO-BUS

11-000-230-331-BO-BUS

5,000.00

11-000-252-101-PR-000

11-000-230-590-BO-BUS

4,000.00

11-000-230-530A-BO-BUS

11-000-230-530C-BO-BUS

3,000.00

11-190-100-500-TE-TEC

11-190-100-610-TE-TEC

200.00

11-190-100-500-TE-TEC

11-190-100-610-TE-TEC

850.00

11-190-100-500-TE-TEC

12-000-252-730-TE-TEC

5,386.00

11-190-100-610-MS-SOC

11-190-100-610-MS-MAT

3,400.00

11-190-100-610-HS-SOC

11-190-100-610-MS-MAT

675.80

11-190-100-580-HS-TEC

11-190-100-610-HS-TEC

61.37

11-401-100-610-HS-STU

11-401-100-580-HS-STU

324.76

11-000-230-530B-BO-BUS

12-000-251-730-BO-BUS

9,365.00

11-000-252-500-TE-TEC

12-000-252-730-TE-TEC

5,461.39

11-000-270-515-TR-000

11-000-270-503-TR-000

2,350.00

(See attached for additional transfers – Attachment B)

 

Account Reports:

 

The following account reports:

 

·         Student Activities Account - December 2007 & January 2008

·         Athletic Account - December 2007 & January 2008

Treasurer’s Reports:

 

The Treasurer's Report for December 2007 and January 2008.  (Attachment C)

Board Secretary’s Report:

 

The Board Secretary's Report for January 2008.  (Attachment D)

Revenue Amount/Sources:

 

RESOLVED that the Clearview Regional Board of Education recognizes the Board Secretary's certification, in accordance with N.J.A.C. 6A:23-2.11c2, that there are no changes in anticipated revenue amounts and revenue sources as listed in A5 above.

Certifications:

a)       Secretary's Report
The Board Secretary's Monthly Certification in accordance with 18A:17-36 and 18A:17-9 for the month of January 2008.  The Board Secretary certifies that no line item account has been over-expended in violation of N.J.A.C. 6A:23-2.11c3 and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.

b)       Board of Education's Certification
The Clearview Regional Board of Education hereby certifies, pursuant to N.J.A.C. 6A:23-2.11c4, that after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23-2.11b and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.

Resolution for Travel and Work Related Expenses:  Employee:

 

The Resolution for Travel and Work Related Expenses:  Employee.  (Attachment E)

New Student Activities Account – Middle School Store:

 

A new student activities account - Middle School Store.  An In-District Grant for Janet Dunn Habina was previously approved to coordinate this project.

Purchase of a Postage Mailing System:

 

Purchasing a postage mailing system from ITS Mailing Systems at a cost of $9,365.  The new system will replace both the Middle School and the High School systems.  We are required to remove our old Phase IV postage meters from service by the end of 2008 and the Middle School's meter is currently not functioning properly.

Submission of the 2008/2009 School District Budget to County Office:

 

Submitting the tentative budget to the County Office as follows:

 

BE IT RESOLVED to approve the 2008/2009 school district budget for submission to the County Office as follows:

 

Budget

Local Tax Levy

General Fund

29,916,064

14,444,883

Special Revenue Fund

655,155

0

Debt Service Fund

2,782,597

2,176,412

                Total Base Budget

33,353,816

16,621,295


BE IT FURTHER RESOLVED to apply for the following tax levy adjustments:

 

Budget

Local Tax Levy

Health Care

N/A

N/A

Reduction in State Aid

N/A

N/A

 

BE IT FURTHER RESOLVED to apply for the following Commissioner's adjustment requests to the 2008/2009 school budget as listed:

 

Budget

Local Tax Levy

Increase in Special Education

N/A

N/A

Increase in Capital Outlay

N/A

N/A

Increase in Opening a New Facility

N/A

N/A

Increase in Sending/Receiving Tuition

N/A

N/A

 

WHEREAS, Clearview Regional Board of Education policy and N.J.A.C. 6A:23B-1.2(b) provides that the Board of Education shall establish, in the annual school budget, a maximum expenditure amount that may be allotted for such travel, workshops and expenses reimbursements for the 2008/2009 school year.

NOW THEREFORE BE IT RESOLVED, that the Clearview Regional Board of Education hereby establishes the school district travel maximum for the 2008/2009 school year at the sum of $65,000.00, and

BE IT FURTHER RESOLVED, that the School Business Administrator shall track and record these costs to ensure that the maximum amount is not exceeded.

 

The motion was approved by a roll call vote:

 

Yea:

Mrs. Atkins, Mr. Betlejewski, Mr. Miller, Mr. Riggs, Mr. Smith, Mr. Trifiletti, Mr. Wolk, Dr. DeTolla

Nay:

None.

 

Buildings & Grounds

Mr. Wolk moved, seconded by Mr. Smith, that the Board of Education approve the following Buildings & Grounds items:

 

Submission of the Long Range Facilities Plan:

 

The architect, Faridy, Veisz, Fraytak, to submit the Long Range Facilities Plan to the Department of Education for approval and to submit copy to the Harrison Township Planning Board.

Environmental Services on MS Fields – Adams, Rehmann & Heggan Associates:

 

The contract with Adams, Rehmann & Heggan Associates, Inc. in the amount of $27,375.00 to provide environmental services on the former Heilig property now owned by the district.  This will be funded through the capital reserve fund.

Discarding 400 old Auditorium Seats to Highest Bidder:

 

Discarding to the highest bidder, approximately 400 old auditorium seats.  If bids are not received, an attempt will be made to donate them to a local non-profit entity.

 

The motion was unanimously approved.

 

Transportation

Mr. Smith moved, seconded by Mr. Betlejewski, that the Board of Education approve the following Transportation items:

 

2008/2009 Contract Renewals with Walt’s Bus Service:

 

The 2008/2009 contract renewals with Walt's Bus Service for the St. Margaret's Routes in the amount of $116,143.05.

Disposing of Two School Buses:

 

Disposing of two school buses which are beyond their permitted useful life of twelve years as follows:

 

·         1991 - 19 passenger bus

·         1994 - 16 passenger bus

 

Approval granted to advertise to receive bids and to award to the highest bidder.  If no bids are received, we will attempt to donate them to a local non-profit entity.

 

The motion was unanimously approved.

 

Student Activities

Mr. Riggs moved, seconded by Mrs. Atkins, that the Board of Education approve the following Student Activities items:

 

Athletic Schedule Changes:

 

The athletic schedule changes.  (Attachment F)

Discarding/Donating Wrestling Singlets:

 

Discarding/donating wrestling singlets that are 10+ years and in poor condition.

Hosting the GC Tennis Tournament:

 

Our district to host the Gloucester County Tennis Tournament as we have for the past few years.  The tournament would be held on Saturday, May 3rd and Sunday May 4th (rain dates, 5/17 & 5/18) from 2:00 p.m. to 6:00 p.m.

Spring Sport Season Schedules:

 

The spring sports season schedules.

Advertising/Receiving Bids:

 

Advertising and receiving bids for 2008/2009 athletic supplies, equipment and uniforms.

 

The motion was unanimously approved.

 

Instruction

Mrs. Atkins moved, seconded by Mr. Betlejewski, that the Board of Education approve the following Instruction items:

 

HS Program of Studies – 08/09:

 

The High School Program of Studies Planning Guide for 2008/2009.

 

NJEA Frederick L. Hipp Foundation for Excellence in Education:

 

The Application for NJEA Frederick L. Hipp Foundation for Excellence in Education submitted by Michelle Marhefka, MS Librarian.

Textbook – Advanced Placement English 11:

 

The following new textbook for the Advanced Placement English 11 course:

Title - The Language of Composition:  Reading, Writing and Rhetoric
Authors - Shea, Scanlon and Aufses
Publisher - Bedford/St. Martin's
Copyright - 2007

The motion was unanimously approved.

 

Technology

 

No items were presented for review or approval.

 

Community Relations, Policy & Legislation

Mr. Trifiletti moved, seconded by Mr. Betlejewski, that the Board of Education approve the following Community Relations, Policy & Legislation items:

 

Policy #5131.01:

 

The second reading and acceptance of the revisions to Policy #5131.01, Discipline Guidelines.

 

Policies # 3015 & #6171.3:

 

Readopting the following policies:

 

·         #3015 - Maintenance of Effort

·         #6171.3 - No Child Left Behind

 

These policies contain our statements on maintenance of effort, comparability and supplement not supplant.  According to No Child Left Behind regulations, this approval needs to be done annually.

Grade 7 Tuition Student:

 

Accepting a Grade 7 tuition student (#2013446) for the 2007/2008 school year.  This student was originally approved as a prospective resident student at the October 30, 2007 board meeting.  The family has not moved into the district and would like for the student to continue to attend Clearview.  Tuition will be $6,000.00 (pro-rated to $4,800.00).

Special Education Tuition Contract with Pittsgrove Township Schools:

 

A Special Education Tuition Contract with the Pittsgrove Township Schools, for a student who is considered homeless (TC 0001384), for the 2007/2008 school year.  Tuition is $10,500.00 (pro-rated to $9,216.67). 

GC Audio-Visual Aids Commission – 08/09:

 

Participating in the Gloucester County Audio-Visual Aids Commission for the 2008/2009 school year.  Assessment will be at the rate of $4.10/student.

Terminating Contract – Capehart & Scatchard:

 

Terminating the contract with Capehart & Scatchard for solicitor/labor relations services effective February 29, 2008. 

Solicitor – Parker McCay, P.A.:

 

Appointing Parker McCay, P.A. as solicitor for the district effective March 1, 2008.

Special Counsel – Capehart & Scatchard:

 

Appointing Capehart & Scatchard as special counsel to complete legal matters that are already in progress with the district prior to February 29, 2008.

Pre-Practicum Shadowing Experience:

 

A Rowan Psychology student, Dominick Scasserra, to participate in a pre-practicum shadowing experience from March 1st through June 20, 2008.  Tammy McHale and Bryan Hendricks will mentor this student during his experience at Clearview.

Drawing for Positions on the Ballot:

 

Wednesday, March 5, 2008 at 4:00 p.m. as the date and time for the drawing of positions on the ballot for the 2008 School Election.

 

The motion was unanimously approved.

 

Executive Session

 

Mr. Betlejewski moved, seconded by Mr. Trifiletti, that the Board of Education adjourn into executive session.

 

The motion was unanimously approved.

 

Dr. DeTolla read the following resolution:

 

It is hereby resolved that the Board of Education will now go into executive session to discuss updates on the negotiations of the pending agreement that terminated on June 30, 2007.  Discussions will also be held regarding student privacy matters, legal matter